CLERICAL JOBS

We are looking for an experienced administrative assistant. Applying candidates must have strong computer skills, be very organized. Some duties are filling, answering phones, customer service, processing paperwork. Please contact us for more information.

KEY RESULT AREAS AND RESPONSIBILITIES: • Human Resources: Prepares presentation materials and delivers new hire orientations, including training on the “Labor Tracking System” (LTS) software. Prepares and maintains Payroll Files. Calculates and requests final checks from Corporate Payroll. Conducts training for new Supervisors on timekeeping requirements, approval process and contractual Payroll related issues. Prepares PAR’s related to all personnel action changes, and ensures appropriate authorization. Ensures HRIS system is updated; updates LTS. Acts as point-of-contact for all Verifications of Employment. • Payroll: Acts as primary local point-of-contact for all Timekeeping and Payroll related questions or problems. Ensures contract compliance for all Payroll related issues. o Step-up: Prepares all calculations to determine Step-up rates. Prepares, monitors and updates procedures for the time record entry and approval process. Tracks Unit Qualifications to confirm Step-up pay eligibility and authorization. Updates LTS pay rates for authorized Step-up pay. o Progressions: Tracks Progression Pay, generates PAR and ensures accurate updates to SAP and LTS. o Premium Pay (Longevity Pay): Tracks Premium Pay, generates PAR and ensures accurate updates to SAP and LTS. o Contract Increases: Prepares calculations for annual contract increases. Updates Corporate Spreadsheet to upload SAP. Works with local IT professional to upload LTS. Makes necessary corrections to LTS time keeping records after increases are loaded. o Compensatory Time Off (Salaried employees): Calculates pay-rates in accordance with policy. Tracks balances to ensure compliance with policy requirements. Serves as liaison with Corporate Payroll to ensure payment. o Alternative Work Schedules: Verifies all schedules are accurate in SAP and LTS. Prepares, routes PAR’s to ensure accurate record keeping and that SAP and LTS are updated. o Payroll Close: Ensure time records are approved. Audit records to ensure accuracy, within compliance with contract and wage/hour laws. Begin payroll program to upload data from LTS to SAP. Update SAP as necessary prior to closing payroll.  Adjustments: Verify information to ensure eligibility. Process by updating SAP through Corporate Payroll, modify data in LTS. Prepares check requests and pints at local facility. Maintains Check-Log and ensures accurate records for Audit purposes. o Reports: Prepares a Meals paid/eaten report on a bi-weekly basis. Prepares monthly reports to distribute to Managers and Superintendents to assist with Vacation, Absenteeism/Overtime, Hours worked by Unit, and Seniority. o GYM Reimbursement (Emergency Response Team): Verify reimbursement has not already been paid, ensure proper authorization and submit to local AP department for payment. • Absences: Prepares, maintains accurate records for Military Leaves and Vacation Reporting. Acts as primary point-of-contact assisting Corporate Payroll, Supervisors, and employees with questions related to Military Leaves and Vacation. Prepares correspondence for employees regarding Military Leaves and Vacation. Ensures accurate, timely records are maintained. Ensures Military Leaves and Vacation are entered and approved in the LTS prior to each payroll close. Prepares bi-weekly payroll integrations, confirms offsets with Military Leave Balances. Works closely with Benefits Administrator to ensure absences are paid correctly. • Back-up: Acts as back-up for Benefits Administrator. Assists with recruiting efforts such as scheduling testing and interviews. Acts as back-up for Human Resources Administrative Assistant. • Other: Special projects as assigned. POSITION REQUIREMENTS Education: • Requires a High School diploma. Special Skills: • Requires a minimum of five (5) years Payroll/Timekeeping experience with emphasis in benefits administration. • Requires excellent inter-personal and written communication skills with the ability to interact with all levels of the organization. • Must be organized and detail oriented with the ability to maintain accurate files and records. • Requires the ability to handle multiple tasks under pressure, meet deadlines, possess strong analytical skills, and be a team player with a positive attitude. • Requires excellent computer skills with demonstrated proficiency in MS Office; HRIS knowledge a plus. • Requires demonstrated ability to maintain high level of confidentiality. • Requires good communications skills, both written and oral. • Requires a demonstrated ability to maintain high level of confidentiality. • Must be willing to operate in a demanding and deadline driven environment.

Qualified candidates will be very professional and be able to work in a fast paced environment. Candidates must have extensive knowledge of numerous computer programs. Microsoft word and excel are requirements. An ideal candidate will have a background working in either a refinery setting or a construction setting.